Scope and purchase terms

Club Base Cloud is a monthly or annual subscription for your club.

Subscription scope

Club office with ownership, deputies and history; Members, CSV/XLSX import and individual team accounts; Fee runs, SEPA files and advance notifications; Events, member portal and separate donation administration; Your club workspace, updates and email assistance.

Price, trial and cancellation

Start: €39/month, €348/year. Team: €79/month, €708/year. Plus: €129/month, €1,188/year. 30 days free, then automatic renewal at your chosen price. Pay monthly or annually; cancel at the end of the billing period in the Stripe customer portal. Any applicable taxes are shown at checkout before you subscribe.

Membership counting

Active and paused memberships count. Applications and ended memberships do not. More than 1,500 members? Contact us to agree operating scope and pricing.

After checkout

After checkout, choose your club address and set up your board account. We check your bank’s format before the first collection. A data processing agreement must be agreed before you use real member data.

Onboarding and additional work

We migrate all your data free of charge, including a move from ClubDesk or another club system. Export review, field mapping, full transfer and a joint reconciliation are included. We also guide your first everyday workflow without an onboarding fee. Custom development and additional training are optional and quoted separately in advance.

Product Partner: your personal developer

€89 a month on top of your plan; add it at checkout or later in your club admin under “Subscription & invoices”. Every month we deliver at least one wish feature: a defined improvement that fits into one month – such as an extra field in the member list, a report for the treasurer or an additional workflow step. We estimate each wish up front, then build, test and deliver it to your workspace; what we build stays in the software. Larger work is split into monthly steps or quoted in advance. Bug fixes remain part of your plan. The commitment applies to every paid month; during the free trial you can already submit your first wish. Term and cancellation: booked monthly, the Product Partner can be cancelled at the end of the paid month – in the customer portal if booked separately, by a short message to us if booked with your plan; your plan continues. Booked together with an annual plan, it follows the same annual cycle (€1,068 a year, no discount) and can be cancelled at the end of the contract year. Without the Product Partner, a feature request is not an agreed delivery commitment. Special membership rules, historical payments, existing mandates and automated dunning require a separate assessment.

Before your first bank collection

Your subscription pays for the software only. Membership fees are collected into your own bank account. The software generates a SEPA file; it does not move or collect money itself. Confirm the format and test file with your bank.

Help and contractual documents

For payment issues, update your payment method in the Stripe portal or contact us. Before production processing, agree the data processing contract, subprocessors, international access and data return. The existing privacy contracts are still drafts. We do not claim a completed customer project or bank acceptance.

Updated 19 September 2026. Provider: DigitAI Solutions LLC, 7901 4th St N STE 300, St. Petersburg, FL 33702, USA. Contact: hello@clubbasecloud.com.